Recorder of Deeds

Ronda AkeRonda

 100 W Franklin

Clinton, Missouri 64735

Telephone:(660)-885-7209

E-mail: rakerecorder11@hotmail.com

Office Hours: Monday thru Friday 8:30-4:30

Employees:

Allison Millam, Deputy

Brianna Jerman, Deputy

Duties of the Recorder of Deeds:

The Recorder of Deeds Office is the place where all transactions having to do with land are recorded and kept on file.  Henry County land records start in the 1830’s.

The Recorder of Deeds Office takes marriage license applications, issues marriage licenses, files the license after the marriage, and maintains a permanent record of the marriage.

The Recorder’s Office records surveys and plats of subdivisions.

The Recorder’s Office records Armed Forces discharge papers for all veterans who reside in the county.  This is a free service.

Federal and state tax liens are filed in the Recorder’s Office.

FEE SCHEDULE FOR NON-CHARTER COUNTIES

EFFECTIVE SEPTEMBER 1, 2003

*REAL ESTATE:  
   Standard Document Fee*  
     First Page

$24.00

     Each Additional Page

$3.00

   Non Standard Document Fee (in addition to standard fee)

$25.00

*Note: Effective January 1, 2002, standardization of forms became effective and instruments must meet standards of RSMo. 59.310  
PLATS:  
  First Page (18×24 inches)

$44.00

  Each Additional Page

$25.00

   
  First Page (24×36 inches)

$69.00

  Each Additional Page

$50.00

(Page defined as 8 1/2 x 11 inches)  
SURVEYS:  
  First Page (18×24 inches) $24.00
  Each Additional Page $5.00
   
  First Page (24×36 inches) $29.00
  Each Additional Page $5.00
COPIES-per page

$1.00

CERTIFIED COPIES-per page plus $1.00 for certificate

$1.00

MARRIAGE LICENSE

$48.00

CERTIFIED COPY OF MARRIAGE LICENSE                                                           $9.00
NOTICE OF TAX LIENS:  
  Federal Tax Liens $9.00
  Federal Tax Discharges $7.50
  State Tax Liens $3.00
  State Tax Discharges $1.50

 

RECORDER ASSOCIATION OF MISSOURI

DOCUMENT FORMATTING STANDARDS

EFFECTIVE JANUARY 1, 2002

REQUIREMENTS FOR STANDARD DOCUMENTS

SIZE AND INK

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8 1/2″ X 11″ paper

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White, light colored, 20# paper without watermarks or logos

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Printed in black or dark ink on one side only

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No continuous forms or permanent binding, but documents may be stapled for presentation

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Minimum 8-point type.  (Note:  Nonessential information within any margin is exempt from this requirement.)

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Signatures must be in black or dark ink to insure reproduction from record

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All signatures must have the name typed, stamped or printed underneath.

ATTACHMENTS

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Attachments to a page may not be stapled or taped other than a securely attached bar-coded labor or than as required by law.  (Note:  ‘Attachment’ does not refer to an Exhibit, but additions to a document page.)

MARGINS

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Top 3″ vertical space of the first page only of each document is designated for the Recorder’s certification.  All Recorder’s certification will be placed in this area.

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All other margins on the first and subsequent pages will be a minimum of 3/4″.

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Nonessential information contained with the margins does not have to comply with the 8-point requirement, but it should be noted that the Recorder is not liable or responsible for insuring that nonessential information is archived.  Examples: page numbers, form numbers, return addresses, etc.

FIRST PAGE DESIGNATIONS

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Every document (except plats and surveys) containing any of the following items shall have such information on the first page of the document below the 3″ margin:

         1.  Title of the document.

         2.  Date of the document

         3.  All grantor’s names

         4.  All grantee’s names

         5.  Any statutory addresses

         6.  Legal Description

         7.  Reference book and pages if required

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If there is not sufficient room on the first page, the page reference within the document where the information is set out shall be stated on the first page.  If one of the required fields begins on the first page and continues uninterrupted to subsequent pages, that meet the first page requirement.

DESIGNATIONS:

  1. Grantors and grantees must be designated in order to be indexed.  There is no limit as to Combinations or exclusions, but include the words ‘grantor‘ or ‘grantee‘.  Note:  It is the filer’s or preparer’s responsibility to make the designations.
  2. Statutory addresses must be designed , i.e. ‘Grantee’s Mailing Address’……
  3. The address of the property shall not be accepted as a legal description.
  4. Book and page references required on certain documents, i.e. release deeds, assignments, etc must be designated.

COVER PAGES:

bullet A cover page for the document is not required, but a filter may choose to present a cover page and it will be recoded as the first page of the document.  The cover page must have the tope  3″ margin and include first page designations.
bullet If a document is presented for re-recording, in addition to all other requirements, there must be a new first page or cover sheet with the top 3″ and the required first page designations.

EXEMPT DOCUMENT FROM THE FORMATTING REQUIREMENTS:

bullet Documents signed prior to January 1, 2002
bullet Military separation papers
bullet Documents executed outside the United States
bullet Certified copies of documents, including birth and death certificates
bullet Any document where one of the original parties is deceased or incapacitated
bullet Judgments or other documents formatted to meet court requirements
bullet Fixtures Fillings on the National Approved UCC Forms.

FEES

STANDARD Documents that meet both the statutory requirements and formatting standards will have only the per page recording fee schedule applied.
NON-STANDARD Documents that meet the statutory requirements, but do not meet the formatting standards will have the per page recording fee plus an additional $25.00 per document penalty applied.
EXEMPT Documents that meet the statutory requirements, but are exempt from the formatting standards will have only the per page recoding fee schedule applied.

REJECTIONS:

All documents that are rejected must be returned with a reason for rejection.  The Recorder’s Association will develop a standard rejection form that can be used or adapted by any filing officer.

 

APPLICATION FOR MARRIAGE LICENSE

PLEASE NOTE:   As of August 28, 2007, there is no longer a waiting period for marriage licenses. Once a marriage license is picked up, it is good for thirty (30) days.  The license can be used anywhere in the State of Missouri.

REQUIREMENTS IF BOTH BRIDE AND GROOM ARE OVER THE AGE OF 18

  1. Both bride and groom must apply in person at the Recorder’s Office.

  2. Both must bring proof of Social Security Number and date of birth. (Drivers license or Social security card and birth certificate are acceptable.)

  3. Payment of $48.00 (no $100.00 bills) is due when license is picked up. Payment must be made in cash.

REQUIREMENTS IF BRIDE AND/OR GROOM ARE UNDER AGE OF 18 AND OVER THE AGE OF 15

  1. Both bride and groom must apply in person at the Recorder’s Office.

  2. Custodial parent of minor must be present at the same time to sign consent.

  3. Bride and groom must have birth certificate to show date of birth and name of parents.

  4. Custodial parent must have picture identification.